What Is Full-Time Equivalent FTE?

Especially when delegating functions involving sensitive information, a BPO vendor should be up-to-date and compliant with regulations relevant to their services. Obama further suggests that community colleges could provide the necessary skills for a person to be gainfully re-employed in the workforce. He adds that this is a necessity that Americans look forward to in the future. Leaders all over the world also know that outsourcing is here to stay.

So, 75 is the number of hours needed per day to finish the said 600-hour project. However, it will be up to you to decide how many people you’ll want to employ to carry this out and what type of employment you will offer them. For example, you may want to do this when you want to make an FTE offer to a new employee during a job interview. And the actual number of hours attached to an FTE will also depend on your organization’s policy. A 100% FTE is the same as a 1.0 FTE — it may point to one person working a full-time schedule or several people fulfilling the duties of one full-time position.

More Definitions of Full Time Equivalent

For example, you could use it to calculate the staff you need to cover a certain number of hours or to compare the cost of part-time and full-time employees. Next, you need to divide the total hours worked by all employees (1150) by the number of hours in a full-time work week (40). This gives you a figure of 29, meaning that your business has 29 FTEs. To calculate Sarah’s FTE, we need to divide her hours worked (28) by the number of hours worked by full-time employees (40). This gives us a figure of 0.7, which means that Sarah is equivalent to 0.7 FTEs. In its most basic form, FTE is calculated by dividing the total number of hours worked by full-time employees by the number of hours worked by all employees.

It allows companies to determine the number of full-time employees they employ. FTE is used to figure out how productive a team or organization is by dividing the number of full-time employees by the total number of hours worked by all employees. Adding more FTEs to a team or organization can make them more productive. This can be done by hiring more people, giving current employees more hours to work, or putting in place better processes and technologies. Whether an employer is an ALE under the shared responsibility provisions will depend on the size of the organization. Those employing an average of at least 50 full-time employees including full-time equivalent employees are considered to be an ALE.

What is the purpose of FTE?

Companies that outsource some of their business processes use their time on core services and competencies. Staff leasing is where companies partner with a 3rd-party that will handle the administrative aspects of employment, such that the 3rd-party is the legal entity that employs the staff. This is similar to seat leasing where a company that already has the infrastructure in place, will lease the use of that infrastructure to other companies. In the case of staff leasing, that infrastructure is the HR, payroll, and other employment-related processes; in the case of seat leasing, the infrastructure is the IT and telecommunications equipment only.

• In case you don’t have the skills you need for the project in-house, you hire more people.
• The annual FTE count is considered to be 2,080 hours, which breaks down into eight hours per day, five days a week.
• Check to see if they use updated technology at work and how they train their employees on using them.
• As you can see, FTEs are a valuable tool for businesses of all sizes and can be used in various ways to improve efficiency and optimize resources.
• Bear in mind that these are just simple FTE example calculations — project managers approach FTE from a different angle while federal programs use different FTE calculation methods.

In general, full-time means an employee who works 40 hours per week, although this can vary depending on the organization. In this example, imagine you are tasked with reallocating resources within your department. A recent project took 20 hours less fte meaning than anticipated, so you need to adjust your staffing levels accordingly. Understanding FTEs helps businesses optimize their workforce and provides invaluable insights into their organizational structure, enabling efficient resource allocation.

Calculating FTEs

For example, if your institution works 40 hours a week the work year is 2000 hours. As the cost of living continues to rise around the country, many employees—especially… You can adjust and diversify the calculations based on the project’s scope and requirements, scaling up or down as necessary. It is important to remember that this computation assumes that all FTEs work full-time hours with no overtime or extra hours. Keep in mind, however, that the specific strategies that may be most useful are depending on the organization and the industry.

Workforce planning helps you find and hire the right people now and in the future. If a business is only as good as its people, workforce planning is the key to success. However, in an FTE model, you only hire people as per your project pipeline’s need — never having to assign work to employees just because you’ve employed them. Put this way, you’ll see that the FTE model helps with efficient resource allocation. Do you want to calculate how much hiring an employee abroad will actually cost you? Use our employment calculator to get an estimate of your overall costs for employees in different countries.

How to calculate an FTE?

In a nutshell, FTE is an acronym for full-time equivalent — a figure that reflects the number of full-time workers in your company. Before we delve into how to calculate it, there are a few important points to note. The list should include the employee’s name and the number of hours they work per week. A full-time employee who works 40 hours per week is equal to one FTE, and a part-time employee working 20 hours per week is equal to 0.5 FTE.

There are companies that have a significant number of people working part-time, i.e., workers who spend only a short time in the company. Essentially, the FTE is the number of determined full-time positions in an organisation. It is used to count employees depending on their degree of employment. FTE has several different uses and several different calculation methods, depending on why you want to calculate it. It will help you plan your project work, set deadlines, and work out your budget.

The payroll process nowadays usually involves utilizing payroll software for more efficient and accurate handling. Yet, most small business owners still handle their payroll functions manually, especially when they are starting. Outsource Accelerator provides you access to great full-time dedicated remote staff that you can outsource from the Philippines starting from $6 per hour, where you can save up to 70% on staffing costs. As for businesses, it is always vital to be familiar with the various classifications and functions of BPOs. This way, they are able to opt for a business process outsourcing provider that is best suited for their type of requirements and industry.

It features the popular Pomodoro technique, which encourages users to focus on one task at a time for 25 minutes, then take a 5-minute break before starting the next task. Desktime also allows you to set hourly rates for each employee and track their performance over time. This is just one example of how FTEs can be used to adjust staffing levels — in reality; there are many other ways this could be done. For instance, you could reduce the number of hours each worker is allocated or bring in new workers to fill the shortfall. As you can see, because the project only took 100 hours, you have one FTE left over. This tells you that, when allocating resources for future projects, you can reduce the number of FTEs by one and still have enough workforce to complete the project.

Within this method, the employee is credited with 8 hours for each day they would be required to work at least 1 hour (including PTO). To calculate the number of hours your employee is expected to work based on their FTE, you’ll need to reverse the previously mentioned process of calculating FTE based on the number of hours worked. When classifying FTEs and working hours in your company’s policy, you can follow suit, or define your own FTE measurements. Whether an FTE of 0.75 is considered full-time will depend on the company policy made by the employer. If 0.75 FTE is considered full-time in a company, such employees may qualify to apply for the Public Service Loan Forgiveness (PSLF) program, as stated above. The 109,000 total hours worked must be divided by the total number of available work hours in a year, or 2,080 hours.

Increased employee morale typically translates into increased productivity and performance, allowing a larger number of employees to complete the same amount of work with fewer FTEs. FTE is a commonly used statistic for determining staffing requirements and workloads, as it indicates the total number of hours worked by an individual or team. There could be a link between the number of full-time employees in a firm or organization and the number of new ideas they generate. More people can contribute their unique thoughts and perspectives to assist solve problems and make key decisions when you have a larger team. In project management, a full-time equivalent (FTE) is a unit of measurement that allows you to match personnel with projects. The 40-hour workweek calculation is applicable if you are doing the math for accounting and business purposes.

This is how a company, on average, calculates the average yearly number of hours that a full-time employee works. Full Time Equivalent (FTE) refers to the unit of measurement equivalent to an individual – worker or student – one unit of a work or school day, applicable in a variety of contexts. In most cases, full time equivalents measure an employee or student and/or their workload. Marija Kojic is a productivity writer who’s always researching about various productivity techniques and time management tips in order to find the best ones to write about. She can often be found testing and writing about apps meant to enhance the workflow of freelancers, remote workers, and regular employees. Appeared in G2 Crowd Learning Hub, The Good Men Project, and Pick the Brain, among other places.

This calculation can be very confusing if you’re not used to it, so to make things as clear as possible, let’s look at an example for calculating the FTE of a single employee. However, like any other business metric, FTEs have their limitations. Fortunately, some tools and techniques help businesses accurately compute and monitor their FTEs – simplifying this critical process. Being a basic criterion in staff controlling, it is one of the most important staff indicators for companies. Particularly due to the development in the part-time sector, your staff planning will be more comprehensible and controllable with this ratio. In short, it is a crucial term that is important for HR specialists and accountants alike.